Creating Reports WiTh Microsoft Access Software
One of the useful functions in Access database is to create reports. There are two report formats in MS Access database – columnar and tabular. Report in tabular format look like spreadsheet you can see in Excel or other spreadsheets applications. In columnar reports every column is devoted to one record. You can also create multi-column reports in 2007 edition of Access.
When you create multi-column report, you are able to efficiently and neatly report data in a single page. When you set one up, keep in mind that this page will have two or more columns with data. But you will be working with a single column in the layout mode. And the effect of multiple columns will only be seen during the preview or when you print the report page.
Each report column will have the same margins you set up for the master column. So it is important to define the margins and their visible width, this way making sure that no report elements go beyond the set width. At the top of the master column you will see the horizontal ruler, which will show you the width of the column. Another way to set up the width of your column is going to Layout and selecting the Ruler command. After you define the width of the columns, you should adjust the width of the entire report, for it to match the column width.
You can also make adjustments to the report, column or printing setup in the Page Setup tab. In order to make changes to the column options, go to the Column tab through the Page Setup dialogue window. You can choose the number of the report to have and column and row spacing as well in the Grid settings. The spacing is used to add space between rows or columns.
Setting the width and height of the column is possible in the section Column Size. You will see the default margins, which are reflecting the ones you have set earlier. In the Height box you are able to control the maximum record height.
And in the section of Column Layout, you can make Access to report your records before the new column or in rows across the page. After you are done setting up the Access 2007 multi-column report, click OK and you can preview the report just to make sure it looks the way you want. In case you need to make more adjustments, go to page setup and make some changes to the report if necessary.
Microsoft Access 2007 has so many useful feature and functions and creating reports is only one of them. It might be a little tricky to use Access in the beginning, but after some learning and practice, you will be able to make the most of it.
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